Workflow Automation Pilot
A Focused Pilot to Demonstrate Measurable Workflow Improvement
A small, focused implementation project designed to demonstrate measurable value before a larger rollout. Rather than transforming an entire organization, we focus on one selected workflow.
We map the current process, identify where automation or AI assistance can safely help, build or configure a pilot, test it with staff, and measure results where possible. Typically one to four weeks depending on complexity, data, and procurement requirements.
For counties, cities, and other local-government buyers, the pilot is designed to fit small-purchase and direct-purchase authority: a fixed, quoted scope with defined deliverables, human review built in, and documentation your leadership and auditors can stand behind.
Direct Procurement Contact
Aaron Newbloom, Operations Manager
Best Fit
- Want proof of value before a larger implementation commitment
- Have one clear administrative or operational bottleneck
- Need a practical demonstration, not an abstract AI strategy
- Repetitive document, reporting, intake, or data-entry workflows
- Want to reduce manual work without replacing existing systems
- Need human review, approval, and accountability built in
- Need evidence for leadership, funders, or future budget decisions
Environments We Serve
- Counties, cities, and government agencies
- Nonprofits and public-sector teams
- Workforce-development organizations
- Mission-oriented organizations
- Operations-heavy businesses
Common County & Government Workflows
- Permit, license, and application intake
- Records requests and document processing
- Report generation and data entry between systems
- Constituent correspondence triage and routing
- Invoice, claims, and form review with human approval
County & government pilot questions
What county and local-government teams ask about running a workflow automation pilot program.
Most county and local-government buyers run the pilot as a small, fixed-price engagement sized to fit their direct-purchase or small-purchase authority. We provide a written quote with defined scope, timeline, and deliverables, and we can tailor the engagement to your purchasing procedures, funding source, or grant budget. Newbloom AI is registered with the State of Minnesota (SWIFT Vendor ID 0001225070).
Repetitive, document-heavy workflows with a clear before-and-after: permit and license intake, records requests, report generation, data entry between systems, correspondence triage, and form or invoice review. The best first pilot is one bottleneck a department already complains about.
Yes. Newbloom AI is an SBA-Certified Service-Disabled Veteran-Owned Small Business (SDVOSB) and a Minnesota-Certified Veteran-Owned Small Business (Service-Disabled) in the Minnesota Small Business Procurement Program. State of Minnesota solicitations apply a veteran-owned preference, and many counties track diverse-supplier participation.
Pilots run on Microsoft Azure with role-based access and audit logging, and your data stays inside tenant-controlled boundaries. Every workflow is human-in-the-loop: your staff review and approve output, so accountability stays with people. We do not replace your existing systems of record.
A working, tested workflow improvement; before-and-after measurements where possible; and a short written summary you can hand to leadership, a board, or a funder to support a larger implementation decision. If the pilot doesn't show value, you've spent weeks—not a budget cycle—finding out.
Ready to talk?
Direct line to Aaron Newbloom. No forms to fill out — call or email and you'll hear back within one business day.